User Manual for Submitting Data Using the Staff Form

2. Fill in Your Details

• 社員番号(Employee ID): Enter your employee identification number.

• 氏名(Name): Type your full name (first and last).

• 所属会社名(Company Name): Enter the name of the OJT company.

①有給申請 (Paid Leave Application)

　＊Sample　＊Application form

②定期券の写し (Copy of Commuter pass)

　＊The deadline for the regarding month is the morning of the second business day. Submissions which crosses the deadline won’t be calculated & paid that month.

③定期券領収書 (Copy of receipt of Commuter pass)

　＊The deadline for the regarding month is the morning of the second business day. Submissions which crosses the deadline won’t be calculated & paid that month.

④通勤・交通費明細書 (Detailed Commuting Expenses Statement)

　＊Statement form

　＊The deadline for the regarding month is the morning of the second business day. Submissions which crosses the deadline won’t be calculated & paid that month.

⑤出張領収書​ 通帳の写し(Travel Expense Receipts, including meals)

⑥タイムシート (Timesheet)

　＊Only for those whose leader signs, stamps, or includes the project’s name in the timesheet.

⑦住所変更 (Address Change)

　＊Upload your Resident card’s picture with registered new address (front & back).

⑧在留カード写し (Copy of Residence Card)

　＊For those who just arrived in Japan, picture with address registered.

⑨通帳の写し (Copy of Bank Passbook)

　＊For those who just arrived in Japan, clear picture of your bank passbook to receive salary.

⑩雇用保険被保険者番号の写し (Copy of Employment Insurance Number)

　＊For those who changed job & came to IMAC.

⑪源泉徴収票写希望 (Request for Issuance of Tax Withholding Statement)

　＊For those who resigns before December.

⑫離職票発行希望 (Request for Issuance of Certificate of Resignation)

⑬退職証明書発行希望 (Request for Issuance of Certificate of Retirement)

　＊Application for退職届(Resignation letter)

⑭証明書に係る申請書(Certificate Application Form)

　＊Application form for 前年度源泉徴収票(Previous Year Withholding Tax Slip)・在籍証明書(Certificate of Enrollment)・所得証明書(Income Certificate)・その他(Others)

⑮健康保険証 (Health Insurance Card)

　＊Upload after receiving your/wife’s health insurance card.

⑯健康診断レポート通知(Health Check Report Notification)

　＊Only healthcheckup report

⑰就労証明書発行希望 (Request for Issuance of Certificate of Employment)

⑱その他 (Others)

4. Attach Your File

• After selecting the purpose, upload the relevant file(s) using the file upload field.

• Only 3 files can be uploaded at a time (upto 5MB each).

• Ensure the file format is supported (e.g., PDF, JPG, or PNG).

5. Add Additional Details (Optional)

• In the message box (メッセージ), you can include any additional comments, explanations, or instructions related to your submission.

6. Submit the Form

• Click the “送信する” (Submit) button to send your information.